Procedure and Documentation

Overview of the Timeline

Step When
Request the Thesis Assignment No later than 3-4 months before graduation
Apply for Graduation on Delphi 60–30 days before graduation
Submit required documents 25–5 days before graduation
Technical test and thesis presentation Before the graduation session

⚠️ Important: Missing deadlines may prevent you from graduating in your selected session

Step 1 – Request the Thesis Assignment

(No later than 3-4 months before graduation)

Students must submit a Thesis Assignment request.

The Thesis Assignment is a formal agreement between the student and the supervisor regarding the thesis project. By signing this document, the supervisor agrees to guide the student’s thesis work, and the student commits to developing the research and preparing the thesis under the supervisor’s supervision.

This request must:

  • Be completed and signed by your thesis supervisor*

  • Be submitted by email to ranieri@ing.uniroma2.it as soon as possible

This is an essential step in the graduation process. Without it, your thesis cannot be officially registered.

*How to Choose a Thesis Supervisor

As a student, you are generally responsible for identifying and contacting a potential supervisor whose research interests align with the topic you would like to explore.

  1. Research Faculty Interests: Review the profiles and research areas of faculty members in your department.

  2. Choose a Relevant Topic: Have a general idea of your thesis topic or area of interest.

  3. Contact the Supervisor: Reach out to the professor (by email or in person) to discuss the possibility of supervision. Be prepared to explain your idea and motivation.

  4. Agreement: If the professor agrees to supervise your work, you can proceed with the Thesis Assignment request.

Procedure

  1. Download: FORM1 – Thesis assignment: 2025 MECHA_Thesis Assign_SURNAME-Name-ID (before starting your thesis)
  2. Complete the form with the required information, and send it to your supervisor for the signature.
  3. Send the signed document to: ranieri@ing.uniroma2.it

Step 2 – Apply for Graduation on Delphi

(between 60 and 30 days before graduation)

>> It will no longer be possible to register more than 30 days before graduation <<

Procedure: Administrative registration via the Delphi platform.

(Website of Macroarea Engineering: Secretariat for Engineering Students)

  • Delphi Application: Log in to the Delphi System, select “Manage graduation request” (Gestione domanda di laurea), and fill in the required data.

  • AlmaLaurea Questionnaire: Complete the mandatory survey on the AlmaLaurea website and print the receipt.

  • Validation: Pay the graduation fee (if applicable) and validate the payment on Delphi using the CTRL/AUTH codes.

  • Email Confirmation: Within one week of completing the online application, you must forward the signed “Degree Application” to: segreteria-studenti@ing.uniroma2.it.

Important

  • If you have an issue with your STAY PERMIT, advise the Secretariat Student Office of Engineering as soon as possible (before applying for Graduation on Delphi).
  • The graduation request must be submitted at least 30 days before the graduation session.
  • Your last exam must be registered at least 20–30 days before graduation.
  • Be sure to have already submitted your Study Plan during your studies at pds@engineering-sciences.uniroma2.it (DO NOT SEND ANOTHER STUDY PLAN)

For administrative issues, contact the Student Secretariat of the Engineering Macroarea.

Step 3 – Documents for the Student Secretariat of Macroarea Engineering (Delphi)

Send the following documents to: segreteria-studenti@ing.uniroma2.it

25 days before graduation

  • Signed Degree Application
  • Copy of a valid ID document

20 days before graduation

  • Final thesis title  “Dichiarazione di assegnazione Tesi di Laurea/Lavoro finale” approved by the supervisor

5 days before graduation

  • Upload the final thesis file (PDF) through the university thesis submission system.
    procedure: (ITA) – (ENG)

Step 4 – Documents for the Didactic Office of Mechatronics Engineering

Send the following documents to: ranieri@ing.uniroma2.it

Required documents

Please “rename” each file with SURNAME-Name-ID matricola

The Formative Activities (3 CFU) correspond to approximately 75 hours of work dedicated to preparing the thesis and the final presentation.

Step 5 – Technical Test

Before the graduation session, a technical test will be scheduled.

Students must bring:

  • their laptop
  • The presentation on a USB drive

During the test, the presentation will be checked on the main screen to ensure compatibility.

Step 6 – Final Exam

The Final Exam (12 CFU) consists of the presentation and discussion of the thesis before the Graduation Committee.

Withdrawal from Graduation

If you decide not to graduate in the selected session:

  1. Inform both the Student Secretariat and the Engineering Sciences Office.
  2. Cancel your request through Delphi.

If the graduation fee has already been paid, a new payment may be required for the next graduation session.

✔ How to Graduate – Step-by-Step Checklist

☐ Request Thesis Assignment (thesis supervisor/thesis topic) (start your thesis)
☐ Submit Graduation Application on Delphi (online system)
☐ Submit Graduation Application to the Student Secretariat (Macroarea of Engineering)
☐ Submit Final Thesis Assignment Form (final thesis)
☐ Submit Formative Activities Form (activities/credits)
☐ Upload Final Thesis (PDF) on Delphi
☐ Submit presentation slides (for graduation day) to the Didactic Office
☐ Complete technical test

Final Mark Calculation

The final degree mark (out of 110) is calculated based on the following formula (valid until A.Y. 2024-25) – Final mark in .pdf

Final Mark = (M × 110 / 30) + F + L + T

  • M: Weighted average of exam grades.

  • F (Thesis Evaluation): Up to 7 points awarded by the Graduation Committee.

  • L (Laude): Up to 2 bonus points for exams passed with honours (cum laude).

  • T (Timing): 1 bonus point if graduating within the official duration of the program (2 years).

  • Cum Laude: Can be awarded if the base score is ≥ 104 and the committee is unanimous.

Note: New regulations (Art. 11) will apply starting from A.Y. 2025-26.

USEFUL

Cover Thesis – FRONTESPIZIO_Tesi-di-Laurea-MECHATRONICS